Roads Department of the Ministry of Regional Development and Infrastructure of Georgia

Request for Expression of Interest for Preparation of Annual Report for the Ministry of Regional Development and infrastructure of Georgia and for Roads Department of Georgia

Roads Department of the Ministry of Regional Development and Infrastructure, the executing agency for Asian Development Bank financed transport projects in Georgia, intends to engage an individual consultant to Preparation of Annual Report for the Ministry of Regional Development and infrastructure of Georgia and for Roads Department of Georgia. The main objective of this consultancy is to The assignment is aimed at popularization of the Ministry of Regional Development and Infrastructure of Georgia (MRDI) and the Roads Department of Georgia (RD), raising awareness of the stakeholders and increase transparency of the projects implemented during the year 2014, preparation of the Annual Report will lead to increase of the publicity of the implemented projects

1. TASKS, RESPONSIBILITIES and QUALIFICATION of the CONSULTANT

The assignment is divided into three tasks.

Task 1. Preparation of the Annual Report for MRDI and RD

Task 2. Preparation and submission of the materials for official presentation of the annual report

Task 3. Submission of the materials.

Task 1: Preparation of the Annual Report

Task 1.1 : Preparation of the Annual Report for MRDI

In the process of preparation of the Annual Report, the Consultant’s responsibilities include but are not to the following:

• Review information received from the Ministry and the 10 subordinated Agencies on the activities carried out during the year (in English and Georgian)
• Photo processing for preparation of the Report.
• Preparation of the diagrams, tables, their processing, polygraphic services.
• Elaboration of the textual part of the report.
• Elaboration of the style of the Book for the Annual Report.
• Polygraphic services (make up) of the Report
• Pre-press of the Annual Report, preparation, converting.
• Editing of the document
• Preparation of the document for printing, printing of digital samples
• Programs to be used for printing the document: Adobe InDesigne CS6, Corel Draw X6, Adobe Photoshop CS6,Adobe Illustrator CS6.
• Printing and related issues: packing.
• The Report will be prepared in English and Georgian languages

Task 1.2 : Preparation of the Annual Report for RD

In the process of preparation of the Annual Report, the Consultant’s responsibilities include but are not to the following:

• Review information received from the Roads Department of Georgia
• Photo processing for preparation of the Report.
• Preparation of the diagrams, tables, their processing, polygraphic services.
• Elaboration of the textual part of the report.
• Elaboration of the style of the Book for the Annual Report.
• Polygraphic services (make up) of the Report
• Pre-press of the Annual Report, preparation, converting.
• Editing of the document
• Preparation of the document for printing, printing of digital samples
• Programs to be used for printing the document: Adobe InDesigne CS6, Corel Draw X6, Adobe Photoshop CS6,Adobe Illustrator CS6.
• Printing and related issues: packing.
• The Report will be prepared in English and Georgian languages

Task 2: Preparation of the Materials for official presentation of the annual report

For presentation  of the Annual Report, the consultant will prepare following material for the attendees of the meeting: 

• Paper bag- (i) size: 200X300X100 (ii) Print character:  200 g/m² 5+0 (full color print with pantone 1 color). matt lamination
• Pen with logo 1 side 1 color tampone print
• Desk Callendar - A5 size, 12 inner pace, front & back cover 200 g/m² 4+4 (full color print). Disperive varnish
• Notebooks

(i)Position 1:  size: 230X170mm. leather cover, inner 380 page with early callendar print, 1+1 one color print

(ii) Position 2: size: 230X170mm. leather cover, inner 200 page with 1+1 one color print

(iii) Position 3: size: A4 (210X297mm). 60 page 1+1 color print, hard cover back.

Responsibilities of the Consultant:

Task 3. Polygraphic Quality: The Polygraphic Quality of the submitted hard copy of the Annual Report will comply with the following requirements: 

• Size: 210X250mm
• Inner Page 1:  150  g/m² Chalk Paper, 132 page. 4+4 full color print,  Dispersive varnish 1+1
• Inner Page 2: 4 page. 150  g/m² Chalk Paper, 5+5 full color print with pantone 1 color 
• Inner Page 3 (insert page):  2 folding page, size: 420X250 with 150  g/m² Chalk Paper, 5+5 full color print with pantone 1 color
• Cover:  300 g/m² 5+5 (full color print with pantone 1 color ). 1+0 selective UV varnish, with foil, matt lamination
• Binding: Paperback, Thermal binging, with threat
• Book packaging: Envelope type, one side full color print +1 Pantone color.

Submissions

1. Within 7 days after Contract signing the Consultant will submit to the Employer 2 packages of digital printed draft Annual Report for RD and MRDI prepared according to the requirements- Task 1: Preparation of the Annual Report
2. Within 15 days from the date of the approval from the Employer’s side the Consultant will submit to the Employer envisaged by Task 1 in the following amount:

1. 1.      Qualification and experience:

The successful candidate should have:

• A Bachelor degree in Informatics (or computer graphics) or a related field from a nationally accredited university;
• working experience in preparation of annual reports, for government and/or international organizations, preparation of presentations using standard desktop programs (word Excel) plus Adobe InDesigne CS6, Corel Draw X6, Adobe Photoshop CS6,Adobe Illustrator CS6.
•  
• Good Knowledge of English and Georgian

1. 2.      Selection criteria:

Selection will be done according to the recruitment of individual international consultant selection method provided in Guidelines on The Use of Consultants by Asian Development Bank and Its Borrowers (available at http://www.adb.org/documents/guidelines-use-consultants-asian-development-bank-and-its-borrowers), and the following criteria and weights:

1. 30% General Qualification.

2. 70% Assignment-related Experience. 

Name: Vakhtang Razmadze

Position: Head of Foreign Projects Unit of the Roads Department of the Ministry of Regional Development and Infrastructure of Georgia

Address: 12 Al. Kazbegi Avenue, Tbilisi, 0160, Georgia

Tel: +995-322-37-05-08 ext. 3-11

Fax: +995-322-31-30-34

Email: info@georoad.gec/c to murmani.katsitadze@gmail.com

Web-Site:www.georoad.ge